Technical Cataloging Assistant for Authority Control
Ball State
Muncie, IN
Full-time
Information Services / Technology (IT)
Posted on April 15, 2024
Posting Details
Position Information
Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana. Learn More
Any BSU employee, excluding Faculty and Temporary employees, applying for a staff or professional position will need to have been in their current role for at least 6 months at time of application. Learn More
Any BSU employee who is offered a final interview when applying for a staff or professional position will need to inform their current supervisor of the upcoming interview. Learn More
Position Title
Technical Cataloging Assistant for Authority Control
About this Opportunity
Ball State University Libraries is searching for an energetic and detail-oriented individual to join our committed and highly-engaged team of Cataloging and Discovery Services staff, responsible for performing a variety of activities to optimize user discovery and access for resources in University Libraries' collections through our online discovery system. Ball State University Libraries employs 48 professionals and 62 staff employees. With access to over one million print volumes and more than 1.3 million e-resources, the Libraries provides access to a full spectrum of scholarly resources and also offers vibrant and inclusive learning and collaboration space for the entire learning community at Ball State.
Our Statement on Inclusiveness
At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness' as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.' As such, this value incorporates a commitment to inclusive excellenceand freedom of expression.
Salary Grade
10
Wages Begin At
16.70
FLSA
Non-Exempt
Hrs/Week
40
Pre-Employment Screening
Requires successful completion of a background check.
Position Function
Perform authority control functions and cataloging of books, maps, and media to facilitate user discovery of scholarly resources that support teaching and learning; support an inclusive, diverse, and collaborative work environment and service culture to advance the strategic direction of the University Libraries.
Minimum Education
Bachelor's degree or equivalent.
Minimum Experience
Over one year of related experience.
Minimum Other
Excellent attention to detail; strong organizational skills; ability to work with spreadsheets and data records; working knowledge of basic Microsoft applications; effective oral and written communication skills.
Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Preferred Experience
Library cataloging experience.
Preferred Other
Position Title(s) Supervised
None.
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:
https://www.bsu.edu/about/live-near-your-work
There's more to discover IN Indiana! Visit the following link to learn more:
IN Indiana
Department
University Libraries:170090
Department Information
Hours for this position are Monday – Friday, 8 – 5; summer hours 7:30 – 4:00.
This position is a Grade Level 10 within the University.
Department Email or Phone Number
765-285-5277
Duties & Responsibilities
Ranking
1
Job Duty
Verify name, series, subject, and uniform title headings in authority records using reports and the OCLC online authority file; edit affected bibliographic and authority records in the local library management system.
Ranking
2
Job Duty
Identify conflicting name, series, subject, and uniform title headings, cross references and authority records in the local library management system; resolve routine authority conflicts according to current best practices and standards; forward complex authority conflicts to Authority Control and Bibliographic Control Librarian.
Ranking
3
Job Duty
Verify the correct form of name, series, subject and uniform title headings not found in the online authority file according to current best practices and standards; revise and/or review local authority records; create authority records for the local library management system as needed.
Ranking
4
Job Duty
Catalog books where there is acceptable copy available using international cataloging codes, metadata formats for bibliographic description, LC-PCC PSs, LCRIs, LCSH and/or other standard controlled vocabularies, local procedures, and appropriate reference sources.
Ranking
5
Job Duty
Catalog maps and media where there is acceptable copy available using international cataloging codes, metadata formats for bibliographic description, LC-PCC PSs, LCRIs, LCSH and/or other standard controlled vocabularies, local procedures, and appropriate reference sources.
Ranking
6
Job Duty
Assist with cataloging, classification, digitization, and metadata creation activities and projects of limited duration.
Ranking
7
Job Duty
Perform other related duties as assigned.
Ranking
8
Job Duty
Maintain regular and predictable attendance.
Posting Detail Information
Posting Number
202401452SF
Number of Vacancies
1
Desired Start Date
06/10/2024
Position End Date (if temporary)
Open Date
04/12/2024
Close Date
04/23/2024
Open Until Filled
No
Special Instructions Summary
Information for Applications Requiring a Cover Letter
In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University's enduring values, including inclusiveness, which we define as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.'
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Information
Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana. Learn More
Any BSU employee, excluding Faculty and Temporary employees, applying for a staff or professional position will need to have been in their current role for at least 6 months at time of application. Learn More
Any BSU employee who is offered a final interview when applying for a staff or professional position will need to inform their current supervisor of the upcoming interview. Learn More
Position Title
Technical Cataloging Assistant for Authority Control
About this Opportunity
Ball State University Libraries is searching for an energetic and detail-oriented individual to join our committed and highly-engaged team of Cataloging and Discovery Services staff, responsible for performing a variety of activities to optimize user discovery and access for resources in University Libraries' collections through our online discovery system. Ball State University Libraries employs 48 professionals and 62 staff employees. With access to over one million print volumes and more than 1.3 million e-resources, the Libraries provides access to a full spectrum of scholarly resources and also offers vibrant and inclusive learning and collaboration space for the entire learning community at Ball State.
Our Statement on Inclusiveness
At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness' as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.' As such, this value incorporates a commitment to inclusive excellenceand freedom of expression.
Salary Grade
10
Wages Begin At
16.70
FLSA
Non-Exempt
Hrs/Week
40
Pre-Employment Screening
Requires successful completion of a background check.
Position Function
Perform authority control functions and cataloging of books, maps, and media to facilitate user discovery of scholarly resources that support teaching and learning; support an inclusive, diverse, and collaborative work environment and service culture to advance the strategic direction of the University Libraries.
Minimum Education
Bachelor's degree or equivalent.
Minimum Experience
Over one year of related experience.
Minimum Other
Excellent attention to detail; strong organizational skills; ability to work with spreadsheets and data records; working knowledge of basic Microsoft applications; effective oral and written communication skills.
Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Preferred Experience
Library cataloging experience.
Preferred Other
Position Title(s) Supervised
None.
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:
https://www.bsu.edu/about/live-near-your-work
There's more to discover IN Indiana! Visit the following link to learn more:
IN Indiana
Department
University Libraries:170090
Department Information
Hours for this position are Monday – Friday, 8 – 5; summer hours 7:30 – 4:00.
This position is a Grade Level 10 within the University.
Department Email or Phone Number
765-285-5277
Duties & Responsibilities
Ranking
1
Job Duty
Verify name, series, subject, and uniform title headings in authority records using reports and the OCLC online authority file; edit affected bibliographic and authority records in the local library management system.
Ranking
2
Job Duty
Identify conflicting name, series, subject, and uniform title headings, cross references and authority records in the local library management system; resolve routine authority conflicts according to current best practices and standards; forward complex authority conflicts to Authority Control and Bibliographic Control Librarian.
Ranking
3
Job Duty
Verify the correct form of name, series, subject and uniform title headings not found in the online authority file according to current best practices and standards; revise and/or review local authority records; create authority records for the local library management system as needed.
Ranking
4
Job Duty
Catalog books where there is acceptable copy available using international cataloging codes, metadata formats for bibliographic description, LC-PCC PSs, LCRIs, LCSH and/or other standard controlled vocabularies, local procedures, and appropriate reference sources.
Ranking
5
Job Duty
Catalog maps and media where there is acceptable copy available using international cataloging codes, metadata formats for bibliographic description, LC-PCC PSs, LCRIs, LCSH and/or other standard controlled vocabularies, local procedures, and appropriate reference sources.
Ranking
6
Job Duty
Assist with cataloging, classification, digitization, and metadata creation activities and projects of limited duration.
Ranking
7
Job Duty
Perform other related duties as assigned.
Ranking
8
Job Duty
Maintain regular and predictable attendance.
Posting Detail Information
Posting Number
202401452SF
Number of Vacancies
1
Desired Start Date
06/10/2024
Position End Date (if temporary)
Open Date
04/12/2024
Close Date
04/23/2024
Open Until Filled
No
Special Instructions Summary
Information for Applications Requiring a Cover Letter
In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University's enduring values, including inclusiveness, which we define as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.'
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have the minimum education as listed in the job posting for this position?
- Yes
- No
- * Will you be able to provide copies of transcripts or certifications for minimum education requirement for this position?
- Yes
- No
- No, but applying under the equivalency option.
Required Documents
- Resume
- Cover Letter
- Undergraduate Transcripts
